Sobre

• Department: Admin and Executive Assistance
• Work Arrangement: Remote
• Job Type: Independent Contractor, Full Time
• Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference)
• Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills
• About Pearl Talent
• Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
• Hear why we exist, what we believe in, and who we're building for: WATCH HERE
• Why Work with Us?
• At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
• Role Overview
• The Bilingual Executive Assistant (Spanish/English) provides high-level administrative and operational support to founders, CEOs, and senior leadership teams while leveraging bilingual capabilities to bridge communication across English and Spanish-speaking markets. This role combines traditional executive support with cultural fluency, enabling seamless coordination with Spanish-speaking partners, clients, and team members across global markets.
• You'll manage calendars, communications, and operational workflows while occasionally providing translation support for informal communications and business development initiatives in Spanish-speaking regions. This position is ideal for organized, proactive professionals who thrive in cross-cultural environments and can navigate both languages with ease.
• Your Impact
• Your bilingual expertise will enable executives to expand their reach into Spanish-speaking markets while maintaining operational excellence. You'll facilitate smoother communication with Spanish-speaking partners, clients, and vendors, reducing language barriers and cultural friction. By managing executive time, priorities, and cross-cultural coordination, you'll free leadership to focus on strategic growth and partnerships. Your work will directly improve organizational efficiency, strengthen international relationships, and accelerate expansion into Spanish-speaking regions worldwide.
• Core Responsibilities
• Executive Support & Bilingual Communication — 35%
• Manage executive calendars, inboxes, and priorities across English and Spanish communications
• Draft, translate, and proof professional correspondence in both English and Spanish
• Prepare meeting briefs, agendas, and follow-ups for English and Spanish-speaking stakeholders
• Coordinate meetings with internal and external stakeholders across multiple time zones and languages
• Provide informal translation support for emails, documents, and verbal communications as needed
• Manage task lists and close 90%+ of delegated items within 48 hours
• Maintain proactive oversight of ongoing projects ensuring timely cross-cultural execution
• Operational Systems & Workflow Management — 25%
• Maintain dashboards and documentation in project management tools (Notion, Asana, etc.)
• Create and update SOPs in both English and Spanish to improve consistency
• Build structure around recurring workflows through automation and process mapping
• Monitor task completion and reduce recurring errors or missed deadlines
• Streamline workflows supporting both English and Spanish-speaking team members
• Facilitate team communication across language barriers using shared workspaces and tools
• Cross-Cultural Coordination & Stakeholder Management — 20%
• Serve as liaison between English-speaking leadership and Spanish-speaking partners/clients
• Coordinate with Spanish-speaking vendors, service providers, and business partners globally
• Support business development initiatives in Spanish-speaking markets
• Maintain strong professional rapport with stakeholders across cultural contexts
• Prepare talking points, summaries, and updates for bilingual audiences
• Facilitate smooth communication during international calls and meetings
• Calendar, Travel & Administrative Coordination — 15%
• Own complex calendar management across multiple time zones and cultural considerations
• Coordinate international travel arrangements with attention to Spanish-speaking destinations
• Handle inbox triage in both English and Spanish languages
• Support legal and administrative documentation including Spanish-language contracts
• Track deadlines, commitments, and action items across bilingual projects
• Protect executive time by managing schedule conflicts intelligently
• Research, Documentation & Strategic Projects — 5%
• Conduct market research on Spanish-speaking markets and expansion opportunities
• Compile bilingual briefs, summaries, and actionable insights
• Research potential partners, vendors, or opportunities in Spanish-speaking regions
• Support special projects requiring bilingual coordination or cultural knowledge
• Identify and propose solutions that leverage bilingual capabilities for competitive advantage
• Must-Haves (Required)
• Language Proficiency: Fluent in both Spanish and English (written and verbal) with ability to translate and communicate professionally in both languages
• Experience: 1-2+ years as an Executive Assistant, Admin Specialist, or Operations Partner supporting senior executives
• Executive Support: Proven ability to manage calendars, inboxes, and C-level communication
• Communication: Excellent written and verbal communication skills in English and Spanish
• Organization: Exceptional attention to detail, organization, and time management capabilities
• Tech Proficiency: Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
• Proactive Mindset: Strong ownership mentality with ability to anticipate needs across cultural contexts
• Discretion: High levels of confidentiality and professionalism when handling sensitive information
• Remote Experience: Demonstrated ability to work remotely with leaders across time zones
• Cultural Fluency: Understanding of cultural nuances in business communication across English and Spanish-speaking markets
• Follow-Through: Demonstrated reliability in completing tasks and meeting deadlines consistently
• Nice-to-Haves (Preferred)
• Bachelor's degree preferred
• Background in Spanish-speaking markets, international business, or cross-border operations
• Experience in healthcare, startups, AgTech, telecommunications, or project management
• Experience building SOPs or operational documentation in bilingual environments
• Exposure to AI tools for translation, automation, and productivity
• Familiarity with analytics, reporting, or data-driven decision support
• Experience supporting M&A, investor relations, or due diligence in international contexts
• Experience with CRM systems, e-commerce platforms, or project coordination tools
• Prior experience coordinating with Spanish-speaking vendors or partners globally
• Knowledge of Spanish-speaking business practices and cultural norms across different regions
• Tools ProficiencyMust-Haves (Required)
• Email & Messaging: Gmail, Outlook, Slack, Microsoft Teams, WhatsApp
• Calendar & Scheduling Tools
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Zoom or equivalent video conferencing platforms
• AI Tools: ChatGPT, Claude, Perplexity (for translation and productivity support)
• Nice-to-Haves (Preferred)
• Project Management: Notion, Asana, Trello, ClickUp, Airtable
• Automation: Zapier or similar workflow automation tools
• CRM Platforms: Pipedrive, HubSpot, Salesforce, ConnectWise
• Finance: QuickBooks or similar bookkeeping tools
• E-commerce: Amazon Seller Central, Shopify (international operations)
• Communication: Loom for video messaging
• Translation tools or CAT (Computer-Assisted Translation) software
• LinkedIn for professional networking in Spanish-speaking markets
• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote — work from anywhere
• Generous PTO: In accordance with company policy
• Direct Mentorship: Access to global industry leaders
• Learning & Development: Continuous growth resources
• Global Networking: Work with international teams
• Health Coverage (Philippines only): HMO after 3 months (full-time)
• Our Recruitment Process
• Application
• Skills Assessment
• Initial Screening
• Top-grading Interview
• Client Matching
• Job Offer
• Onboarding
• Ready to Join Pearl Talent?
• If you're a driven professional ready to work with exceptional founders building the next generation of world-class companies, we'd love to meet you. Apply now to unlock opportunities where your growth, impact, and success are our top priorities.