Sobre

Job Type Full-Time | Remote 40 hours per week Work Schedule Monday to Friday 8 hours per day Must overlap at least 4–6 hours with U.S. Eastern Time (Florida) Key Tasks & Responsibilities: Accounting & Bookkeeping Support Manage Accounts Payable (AP): Enter vendor bills and expenses into accounting software Verify invoices, match with supporting documents, and track due dates Prepare weekly AP reports for approval Maintain accurate vendor records Manage Accounts Receivable (AR): Create, issue, and send customer invoices Monitor AR aging and outstanding balances Follow up on overdue invoices via email and phone Record and apply customer payments accurately Bank & Credit Card Reconciliation: Perform monthly bank and credit card reconciliations Identify, document, and resolve discrepancies Maintain clean and accurate financial records Invoicing & Documentation: Generate invoices based on sales orders or service agreements Organize invoices, receipts, and financial documents digitally Ensure documentation is complete and audit-ready Administrative & Office Support Handle appointment setting and calendar management Schedule meetings, calls, and follow-ups Coordinate schedules across time zones Send calendar invitations and reminders Manage email communications Respond to routine customer and vendor inquiries Escalate urgent or complex matters to management Maintain professional written communication Prepare weekly and monthly reports, including: AP and AR summaries Outstanding invoices Cash flow tracking reports Data Management & Confidentiality Maintain accurate data in: Accounting software (QuickBooks, Xero, or similar) Spreadsheets (Excel / Google Sheets) CRM or internal systems Ensure strict confidentiality of financial and company information Follow company policies and internal SOPs Process & Support Assist during month-end and year-end closing Follow documented accounting and admin procedures Identify process improvements to increase efficiency Perform other administrative or accounting-related tasks as assigned What We’re Looking For Detail-oriented and highly organized Strong written and verbal English communication Reliable internet connection and quiet work environment Proven experience in administrative and accounting support roles Comfortable working independently and meeting deadlines Why This Role Is a Good Fit Long-term, stable full-time position Clear responsibilities and structured processes Opportunity to grow with a U.S.-based company